SAP Fieldglass a long-standing pioneer in global talent management and services procurement, is used by companies around the world to find, engage and handle all sorts of versatile tools.
Its cloud-based solution helps companies transform how work gets done, increase operational agility and accelerate business outcomes in the digital economy.
It became a leader in vendor management systems by developing the first unified technology platform that provides transparency into an organization’s entire contingent workforce program and helps companies optimize program performance and make more strategic labor decisions.
SAP Fieldglass is a software framework used to support the contingent staff management system of the company. When an organization implements a contingent workforce management program that uses the application, the suppliers (or vendors) providing workers will be asked to use the same application to submit candidates, Sign work orders, and request time and payroll expenses.
Introduction of SAP Fieldglass
Its is a web-based application that runs from any internet browser. No installation is required on the computer; only need a connection to the internet to access Fieldglass. When a buyer company includes a supplier in their contingent workforce management program, the buyer will invite the supplier to register for the application. This is how it’s working!
A supplier company must sign a Fieldglass Contractor Access Agreement (CAA) before the supplier’s account can be created. After the CAA has been signed, an invitation to register for the SAP Fieldglass application will be sent. Registration emails are sent to the main contact (provider account manager) provided by the purchaser service. The Supplier Account Manager is set up as an Administrator in the SAP Fieldglass framework and can add additional Supplier Users as needed. It is the responsibility of the Supplier Account Manager, not the Purchaser or SAP Fieldglass, to add additional Supplier Users. Once new users are established, they will receive an e-mail with instructions on how to register their SAP Fieldglass account. When their SAP Fieldglass user accounts have been successfully registered, they will be able to sign in with their new usernames and passwords.
It is a cloud-based vendor management system software that integrates with HR to deliver a seamless workflow and facilitates compliance cost savings and paperless efficiency process at every touchpoint in the system. It offers its customers various benefits, such as compliance, cost, visibility, efficiency, and quality.
This platform manages the full services procurement lifecycle where it simplifies the external service providers’ engagement and statement of work engagements. It is one of the most competent service contractors with the widest regional footprint and the largest client base that helps businesses navigate the evolving world of contingent workforce management.
The application delivers the tools and talent that are needed for better workflow decisions and ensures the compliance of safety and security processes so as to measure the quality of services offered and drive cost savings. It quickly brings high-quality contingent workers together while improving cooperation with suppliers.
What are the benefits of SAP Fieldglass?
- Helps companies to buy and procure external services
- Streamlines vendor onboarding
- Helps in hiring managers and picking the right candidates
- Assists in managing timesheets, deliverables, and payment process
- Offers HR functions such as job descriptions, evaluations, and security passes
- Adds capabilities to contracts, purchase orders and invoices
- Helps in tracking contingent labor spending
- Delivers a set of reporting, visualization, and benchmarking tools
- Analyzes customer services and procurement activities
- Doesn’t overlap with any existing SAP products.
Let’s understand a high-level overview of the key process flow of the solution
Vendor Management System
A vendor management system (VMS) is a cloud-based application that allows both a buyer company and a supplier company to keep track of an external workforce. VMS centralizes supplier and worker
data to provide visibility into the transaction. Below are the primary function addressed by the VMS
- Enforce contract compliance
- Manage costs
- Mitigate risk
- Ensure quality hires
- Create efficient hiring practices
- Make better buying decisions
Program Management A Program is a combination of processes, people, and platforms that
helps create and maintain efficiencies in the functions necessary for maintaining a business.
Specific to the solution, it governs the procurement and management of an external workforce.
The program adopts nine primary functions:
- Worker Management
- Supplier Management
- Transaction Monitoring & Auditing
- Spend & Rate Management
- Quality & Continuous Improvement
- Risk Mitigation
- Change Management
- Application Administration
- End-User Support
Contingent Worker Procurement
The VMS allows companies to bring on high-quality contingent workers
quickly while also improving collaboration with suppliers. Key functions list as below
- Job posting
- Approving the job posting
- Distributing the job posting
- Reviewing job seekers
- Selecting job candidates
- Creating a work order
- Approving the work order
- Notifying the supplier
- The worker registers
- Tracking time and expenses
- Approving the worker’s time and expenses
- Generating the invoice
- Paying the worker
Services procurement is the acquisition and engagement of external resources to perform certain functions or complete certain projects for an organization. There are many reasons why an organization would use external service providers, the most common being that it has a business need that falls outside of its core expertise. The organization would then rely on an external provider to deliver that particular service so that the organization can remain focused on its main business. Please find below list of the core function of service Procurement.
- Create the SOW as a Statement of work
- Submit the SOW to vendors
- Vendor reviews/edits SOW
- Buyer reviews edits to SOW
- Buyer approvers review SOW
- Supplier approves and adds worker(s)
- Buyer approves worker(s)
- Worker registers in Fieldglass
- The worker submits time and expenses
- Supplier completes milestone
- Buyer approves milestone
- Supplier is paid
Worker Profile Management
Worker Profile Management (WPM) bridges the gap between maximum spending under management and decentralized workplace regulation. It allows you to track and manage all non-traditional workers who are not linked to SAP Fieldglass jobs or SOWs.
Such profile employees who do not send timesheets or cost sheets in SAP Fieldglass can now be monitored for header, monitoring, and on-board / off-board activities.
SAP fieldglass pricing
For medium-sized companies and large companies, scaled solutions are available. For price information please contact SAP directly.
SAP Fieldglass is the leading cloud solution for managing your work orders, employee hours and field workforce management.
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