SAP Sales and Distribution (SD)

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We’ll discuss in detail about SAP SD module in this Blog..

Sales and Distribution (SD) is one of the most important application areas in the SAP Application .

SAP Sales and Distribution(SD) covers the entire chain of processes (order-to-cash) from customer inquiry, Sales order to the delivery of product to customer customer destination of choice through billing and payment collection. Module of logistics execution are also heavily integrated and include picking, packing, and shipping activity

SAP Sales and Distribution (SD) used to execute all of the everyday operations of sales and distributions in a company. A company can plan and execute the collection of steps involved in taking sales orders; performing availability checks; passing the requirements to the supply chain, including those from the sales forecasts; and then converting them to master production, scheduling, production planning, production scheduling, and purchasing. Then the materials are moved through inventory management and warehousing to the distribution end of the sales activities-the logistics chain that’s involved in shipping, transportation planning, and yard management.

Sales and Distribution (SD) Process

The SAP ERP Sales and Distribution functionality (SAP ERP SD), with the help of integration with other functionalities such as SAP ERP Materials Management (SAP ERP MM) and SAP ERP Logistics Execution (SAP ERP LE), covers the entire order-to-cash process of any Organisation.

The SAP ERP SD software package is designed to capture almost all business activity, and if the standard functionality isn’t available, it allows you to create custom solutions to close the gap between the prepackaged application and the desired state. Out-of-the-box SAP ERP SD functionality covers most of the standard business functions that are universal for most industries.Here are the High-level overview of process flow.

Sales and Distribution (SD) Process
Sales and Distribution (SD) Process

SD Module

SD module integrates with other R/3 application such as FI, CO, MM, PP, and so on. Here is a brief list of these:

  • Basic Functions and Master Data in SD Processing (SD-BF)
  • Pricing and Conditions (SD-BF-PR)
  • Availability Check and Requirements in Sales and Distribution
  • Credit and Risk Management (SD-BF-CM)
  • Material Sorting (SD-BF-AS)
  • Output Determination (SD-BF-OC)
  • Sales (SD-SLS)
  • Scheduling Agreements for Component Suppliers (SD-SLS-OA)
  • Customer Service Processing (SD-SLS-OA)
  • Foreign Trade/Customs (SD-FT)
  • Billing (SD-BIL)
  • Payment Card Processing (SD-BIL-IV)
  • Sales Support: Computer-Aided Selling (CAS)
  • Electronic Data Interchange/IDoc Interface (SD-EDI)
  • Shipping (LE-SHP)
  • Transportation (LE-TRA)
  • Reports and Analyses (SD-IS-REP)

Pre-sales Activity

In real-life scenarios, before the sale takes place, the business needs to collect basic data and create master records in the system for either existing or potential customers or create data for people, sales prospects, and existing customers. Once this is has been created, the actual contact or sales deal the sales prospects is made and can be recorded as an SAP ERP SD document in the form of inquiry or quotation. We can also specifi important sales-related data that can be accessed for reporting purposes, to evaluate sales activities, marketing funds management and finally, to convert to sales orders all those activities falls under the Presales activity in SAP SD.

Sales Order Processing

Order processing starts with recording the actual sales order or sales request, Sales orders are recorded either by Back office staff or sales team or directly.it could be by the customer via web application, electronic data interchange (EDI). or XML interface. The sales order contains customer, partner (sold-to, ship-to, bill-to, payment terms), material, quantity, pricing, delivery date, and shipping and transportation information required for delivery. Material/ Product availability check is performed at the time of the order creation triggering the potential procurement requests as needed. The requirements created by the sales order can be filled from available in house stock inventories procured by replenishment team.

Delivery Processing

On the shipping due date, the delivery documents are created, and the route is determined & process of picking. packing. staging. and loading started in Warehouse Management. The transfer order includes data copied from the delivery document. Standard SAP functionality provides grouped deliveries, wave picking, and two-step. Transfer orders can be processed as printed pick tickets or in electronic form using radio frequency (RF) devices on the warehouse floor with confirmation of the transfer order completes the picking activities in the warehouse . If transportation management functionality activated , We can start collaborating with freight service providers, start the tendering process, and finish up by creating the shipment cost document, which captures the payable activities related to the delivery of goods to your customers. Delivery packing list and bill of lading output are initiate picking. The posting of the goods issue completes the process and results in stock movement or a confirmation of service that changes your on-hand inventory balance, reducing it and updating the balance sheet accounts in SAP ERP Financials (SAP ERP FI).

Billing & Revenue recognition , Reporting

The last step before collecting customer’s payment is creating a billing document or invoice that is sent to the customer’s bill-to party for the payment request. Just as with the delivery document, data is copied from either the sales document or the delivery document and other billing documents, creating credit or debit memos. When we create the billing document, account determination is performed, and appropriate SAP General Ledger (G/L) account postings are executed that debit the customer’s receivables and credit the revenue account.

The material documents recorded when the goods issue was posted, as well as a subsequent accounting document, stored the stock movement data. The transportation service provider purchase order ended up as an entry for accounts payable, and the incoming payment from the customer was also posted against the invoice or billing document.

Lastly, All activities in the SAP SD process end up reflected in the system as documents,master data, and pricing records, and they are used as a foundation for the Sales Information System (SIS) or SAP BW for reporting for further analysis.

Happy Learning ..!!

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