How to Use SAP Crystal Reports

SAP Crystal Reports converts virtually any data source into interactive, actionable information that can be accessed both online and offline through portals, apps, and mobile devices.


What are SAP Crystal Reports?

SAP Crystal Reports can help us analyze data through the creation of richly designed, pixel-perfect, and multi-page reports based on virtually any source of data and delivered in more than a dozen different formats

SAP Crystal reports is a business intelligence tool that generates reviews from each sap and non-sap information resource. it permits the user to create reports that have an amazing visualization and incorporate new business requirements in reports to lessen dependence on them. It also gives the developer the ability to make reports.

Types of tools for business intelligence

  • Crystal reports – When we user for Printing & presentation purpose.
  • Dashboard -Dashboard reported are created for Char , Pie chant , Dasboard are not design for details data , Its design for Highlevel KPI
  • Web intelligence -Web intelligence is any interactive tool that allows users to filter, modify the query, and add more dimensions.
  • Analysis –Users for future forecasting, such as sales forecasting
  • Business Object explorer -allow users to make search query
SAP Crystal Reports
SAP Crystal Reports

SAP Crystal Reports: An Overview

Here, we will cover the basic concepts of this data reporting tool and its relevance to businesses. To begin, download the latest edition of SAP Crystal Reports from our official website

Before using the tool, we must understand BI’s basic idea.BI is a design and development discipline as well as a science for acquiring business intelligence from diverse unstructured and semi-structured data sources..The reason behind this is that the goal of BI is to gather as much information as possible for analysis and execution. It is designed to process data and provide actionable insights, and the tool allows the user to produce reports and statistics based on the information.

SAP Crystal Reports is a business intelligence tool that can produce reports based on analytical data that are derived Data sources from SAP and other sources of information that aren’t Oracle, SQL Server, MySQL, XML Data Source, Microsoft Excel, and other SAP applications The data gathered by this tool can help companies in the creation of sophisticated reports and making precise and profitable decisions on the basis of reports.

SAP Crystal review can connect to any data source, including relational databases like Oracle, OLAP information sources like BW, or XML Records. We can create a simple record, or you may also use complex or specializes tool of crystal review to create improved level reports for end-users .its is mostly used for Pixel perfect reporting for Higher management

The Advantages of Crystal Reports

Flexible and custom-designed report – We are able to create fast, high-quality, extremely formatted, perfect-pixel revies by using SAP Crystal Reviews, which have a top-quality design interface and efficient workflows

  • Aggregations
  • Output formats in various formats
  • Multiple data sources
  • Summarizing data
  • It can be connected to various data sources
  • Rapid logins and authorization syncing using SSO
  • Template Standardization
  • Multiple Export Formats
  • Interactive report generation that is automated
  • It is able to connect to various data sources
  • Reports are created with attractive tables and charts
  • Highly customizable and easy to customize
  • It’s fairly simple to learn using the design of the reports. Even for those who don’t have a lot of understanding of databases.
  • The ability to reuse the report’s components.
  • Reports can be designed to print (can easily manage pagination).
  • Report from different data sources without the need of the use of a data warehouse.

Learn the Interface

Learning the interface is the first step to be performed before using SAP Crystal Reports in business. This tutorial can be very useful for people who are not familiar with SAP Crystal Reports.

To use SAP Crystal Reports software, you need to have a Microsoft SQL Server running or an Oracle database installed on our system. we can either choose to install these on the same computer that you are using to work or on a separate computer for saving the work in an appropriate place. There are many third-party software packages available to install these on the same system for different purposes.

Create a Data Source

Crystal Report helps you to connect to multiple data sources, which include:

  • HANA view
  • Relational Connection
  • SAP BEx Query
  • Excel Spreadsheets

The first step is to create a source in SAP Crystal, We can connect any data source by Clicking on Source> Open-source Data Source. We can also select which of the previously used conventions we want to employ. Choose the database, table, or column type in the data source by clicking on the drop-down menus. Use the forms provided to enter data in the Source, then click the Create button. Make database connections to create your database. In the Source Add the columns or table, then select Create report. After you’ve set up the data source, choose the report type.

crystal report
crystal report

For more information about the reporting, you can also refer to the free README file in the root folder of the Source to find out how to create a reporting engine.

Designing a Report

It is a good idea to begin a session by preparing the Data Model for the report. The Data Model should be dynamic and should be able to support new information about your business. This will allow you to generate different reports with the same data model with minor changes. You must also be able to create multiple reports with one model.

Additionally, you must define specific business requirements for the reports in each Business Line report, i.e. SD, MM, Operations, etc. Based on these specifications the Product Owner, as well as team members from the QA team, will create this report. These reports will be automatically generated in a certain format, and the users will be able to access these reports from the interfaces mentioned earlier, i.e

Viewing Reports

SAP Crystal Reports generates reports based on Tableau, Excel, and Microsoft Access. When viewing a report, users can interact with each element in the report. Hovering, clicking, dragging, and other interaction options are available. The data are aligned into the view using different connectors. Users can download files, emails and web pages as PDF files.

SAP Crystal Reports additionally includes a PivotTable and Dataset Viewer for SQL Server for more sophisticated users. These functions help businesses visualize large datasets and make critical business decisions without leaving the data center.

Analyzing Reports There are several types of reports available on SAP Crystal Reports. SAP Crystal Reports offers two types of reports: web and desktop

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